Plan what skills and resources you need
You also need to be sure that your organisation has the necessary skills and resources to carry out the project.
Tip: Organisations have told us that one of the most common reasons that projects fail is poorly planned resources. Don’t let that happen to your project.
Once you have planned the activities and services that you want to provide, you need to work out what resources you are going to need to be able to make them happen. These are things like:
• Staffing (voluntary or paid)
• Support costs e.g. management and administration
Think about the staff you need to manage or supervise the project as well as deliver it. If you’re a small organisation this may be the same person.
You may already be providing similar services, in which case you can use your experience to work out what you will need.
If this is a new service or activity, you might need to do some background research and draw on the experience of others about what resources you will need. You may have existing resources that you can use, or be able to source ‘in kind’ help from other organisations, your local authority.
Tip: Remember funders want to fund your project to succeed and so is looking for a realistic budget that has been properly costed. They understand that something that is value for money is not always the same thing as the cheapest.
Think about timing
Consider how much time will be needed to prepare and run the activity or service that you are going to provide and think about the issues below:
• It is unusual to be able to launch straight into a project – there will usually need to be some preparation time first.
• As well as running the project and working directly with children and young people, you will probably need to build in enough time for things like administration, monitoring and evaluating how well your project is doing.
• How often an activity should run and how long each session might last depends on what you are trying to achieve. Some projects will only need to meet for an hour each fortnight, others might want to provide their service much more frequently or for longer periods of time. Some projects will run for weeks, others for months or years.
Remember to come back for the two e-bulletins for the last two articles in the series on Planning Your Project.